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AGM Minutes - 31st March 2017

AGENDA MINUTES

Macclesfield Harriers AGM Friday 31 March 2017

Venue: Bollington Arts Centre

Time:  19:00 hours followed by presentations and food

Chaired by:  Keith Mulholland

1    Apologies for absence – Bob and Pauline Lynch


2    Presidents Address – Presented by Keith Mulholland

    “May I extend a warm welcome to you all to the AGM to celebrate the winners and nominees for the awards covering road, fell, cross country, sport shall plus some special     categories. The awards for track and field have already been presented last September at the end of the season. For the first time in our 33 year membership of the club we cannot be with you this evening. Please enjoy the evening and contribute to the smooth running of this short but essential AGM.  Our personal thanks to everyone that ensures the efficient running of such a diverse club. The club officials and officers run the club professionally, however if there is something you think we can do better now is the time to have your say and step forward to make this happen. Congratulations to all the category winners and nominees”. Best wishes from Bob and Pauline Lynch.

3    Chairman's Report – Keith Mulholland

    “Our membership level is the highest it has ever been, at one stage this year it stood at 728.     Over the past year we have had notable successes in the National Road Relay title for U15 girls, one of our juniors winning the Cheshire Road Race Grand Prix and just recently a     silver and bronze medal in the National Indoor Championships. On the fells we have had     success on the Bob Graham round and a team GB place for a Harrier at the world track championships.
    In terms of our community involvement we are about to start a sixth C25K course, reaching out into the community and drawing people to the club. Our flagship event for the year was the Macclesfield Half Marathon and 5k, which was a great success with £7,000 raised for our charities and in addition our other races also raised thousands of pounds. We also now have two mental health ambassadors who organise run and talk events.
    We have recently been made aware that two committee members will be standing down from their roles. Neil Gunn the Treasurer for the club and Kevin Ranshaw, Track and Field Manager. Neil and Kevin have both given many years of loyal service to the club so we do need people to step forward and volunteer to fill these roles. If anybody is interested please come and talk to us. In conclusion we are a thriving club and by working together we can ensure this trend continues”.


4    Treasurer's Report – Neil Gunn

    “In summary the club remains on a good financial position and our annual income has once again exceeded our expenditure by a small amount. A lot of money has been spent on education for coaches and group leaders. Many thanks to all the people who collect money for the club, especially Kevin, and the team involved with the track fees, selling of the kit and catering. The track fees that are collected are offset against the hire of the track and any surplus has been passed to MADF. This year we have been able to pass a surplus of over £7,000, which Barbara will mention later. The likelihood is that this year it will be reduced to accommodate the increase in the track hire. We are actually pleased about the increase as it means the increased track maintenance repair will be carried out (we want to pay for a good working track). We will not be raising the club fees this year and the price will remain at £16.The EA affiliation has risen to £14.00 making a full competing membership fee of £30.00.  I have a signed set of accounts if anybody wishes to see them along with the Treasurers report”.  

5    Election of officers

    KM asked members if they are currently happy with the committee members and a vote was taken for acceptance of this.

6    Any other notified business

    MADF – Barbara Murray 

    “I would like to give everyone a short update on the registered charity which has been     working with Everybody Sport and Recreation (ESR) and Cheshire East Council on proposals for the indoor athletics facility adjacent to the track. ESR are currently preparing a business proposal for the facility for submission to Cheshire East Council by September 2017. Further assistance is required with raising awareness of the plans with Macclesfield Councillors. The first Track and Field coaching clinic funded by MADF will be held on 1 April at the track"
   
    Half Marathon – Mandy Calvert

    “Hello everybody I am the organiser of the Macclesfield Half Marathon and I would like to give members some information about this event. We run the half marathon because we love running, competition and supporting our community. It is a great event and we have a team of volunteers who make it possible and help, raise money for local charities. We also work with local businesses and a lot of people have a great fun day.
    We do however need more runners, so we are proposing a community challenge, we need more teams, so if you can organise a team with work colleagues or any groups you belong to and you love running, it is quite easy to organise a team of three people for the half marathon and teams of five for the 5k. So I am appealing to everyone here to try and get involved and encourage other people to come along and run, great prizes are also on offer.    Without your support the event will not continue”.

 

Tracey Porritt
Club Secretary